If you require any additional information about the protection of personal data, please visit the following website: www.ico.org.uk.
Collection of data
Your personal data will be collected by Clearstone and its data processors.
Personal data means any information relating to an identified or identifiable natural person (‘data subject’).
An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
The types of personal data we may collect:
|Customer Identification Information||Consent||Customer management, work planning, direct marketing, administration|
|Supplier or partner Identification Information||Consent||Supplier management, Work planning, administration|
|Customer Financial Information||Consent||Customer management, administration|
|Supplier or partner Financial Information||Consent||Supplier management, administration|
|Contracts with customers and suppliers||Legitimate interest/consent||Customer or supplier management, administration|
How we collect, store or otherwise process your data:
Your data is protected by Wordvoice and its processors in pursuance to all legal requirements set by the relevant data processing laws. Wordvoice has taken technical and organisational security measures to protect your data and requires its data processors to meet the same requirements. Wordvoice has signed processing agreements with its processors to ensure an adequate level of data protection.
|Description of processing||Type||Third-party recipients (click on the link for security measures)||International data transfer?|
|Website: Collection of cookies, filling out of contact form by user.||User identification information||Rocket.net; Microsoft and Active Campaign||No|
|Email: Corresponding with customers, suppliers and partners||Customer Identification Information, Supplier or partner Identification Information, Customer Financial Information, Supplier or partner Financial Information, Employee employment or educational history, Contracts||Microsoft||No|
|Using cloud-services for storing and exchanging documents||Customer Identification Information, Employee Identification Information, Customer Financial Information, Contracts,Copies of ID||Dropbox||Yes, based on SCC’s|
|Storing contracts with customers on business devices||Customer Identification Information, Contracts||n/a||No|
|Providing accounting services to clients||Customer Identification Information, Customer Financial Information||Xero; Accountancy Manager; Dext; Fluidly;||Xero: yes, based on EC adequacy decision and SCC’s. Accountancy Manager: No. |
Storage and protection of data
Your data is protected by Clearstone and its processors in pursuance to all legal requirements set by the relevant data processing laws. Clearstone has taken technical and organisational security measures to protect your data and requires its data processors to meet the same requirements. Clearstone has signed processing agreements with its processors to ensure an adequate level of data protection.
The measures taken by Clearstone to secure your data on business devices include the following:
Your rights regarding information
Pursuant to Article 13 paragraph 2 sub b UK GDPR and corresponding articles in EU data protection laws, each data subject has the right to information on and access to, and rectification, erasure and restriction of processing of his personal data, as well as the right to object to the processing and the right to data portability.
You can exercise these rights by contacting us at the following email address: firstname.lastname@example.org. Each request must be accompanied by a copy of a valid ID, on which you put your signature and state the address where we can contact you. Ensure that you write “GDPR request” in the subject line of your email.
Within one month of the submitted request, you will receive an answer from us. We will not charge you for submitting your request unless the request is manifestly unfounded or otherwise unreasonable in its nature. Depending on the complexity and the number of the requests this period may be extended to two months.
You may receive commercial offers from Clearstone. If you do not wish to receive them (anymore), please send us an email to the following address: email@example.com and ensure that you write “GDPR opt-out” in the subject line of your email.
Your personal data will not be used by our partners for commercial purposes.
If you encounter any personal data from other data subjects while visiting our website, you are to refrain from collection, any unauthorised use or any other act that constitutes an infringement of the privacy of the data subject(s) in question. The collector is not responsible in these circumstances.
The collected data are used and retained for the duration determined by law. You may, at any time, request your data to be deleted from any Clearstone account, system or other data processing medium in accordance with the process described above.
These conditions are governed by British law. The court in the district where the controller has its place of business has the sole jurisdiction if any dispute regarding these conditions may arise, save when a legal exception applies.